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CODE OF ETHICS OF THE AMERICAN
ACADEMY OF ALLERGY, ASTHMA AND
IMMUNOLOGY, INC.
Adopted:
March 16, 1998
Revised:
March, 19, 2004
Preamble
The Code
of Ethics of the American
Academy of Allergy,
Asthma & Immunology, Inc. (the "AAAAI")
applies to the AAAAI and its Fellows and Members, and is enforceable solely by
the AAAAI.
The
primary purpose of this Code of Ethics is to support the AAAAI’s
mission, which is the advancement of the knowledge and practice of allergy, asthma and immunology for
optimal patient
care. The AAAAI can succeed in this mission only if it has integrity in the
scientific and medical
communities and with the general public and is viewed as a credible, objective
and
unbiased
force whose statements, activities and relationships are beyond reproach. The AAAAI
recognizes that there are many ethical issues facing physicians, scientists and
allied health
professionals in the fields of allergy/immunology which are not covered by this
Code of Ethics.
The AAAAI has not attempted in this Code to set forth a position regarding all
ethical issues
which its members may face in their day-to-day professional activities. Rather,
the purpose
of this Code is to speak to those ethical matters which bear directly on the AAAAI’s scientific
and educational mission and to those activities which relate to that mission. Indeed,
every day AAAAI members face a myriad of ethical issues which, although very significant in nature, are not, in the AAAAI’s view,
properly within the scope of the AAAAI’s jurisdiction or expertise. Examples, to name just a few, are ethical issues
relating to the quality of patient
care, physician competence, or physician-patient relationships. Issues such as
these are addressed
by other regulatory mechanisms, such as (a) federal and state laws and
regulations, (b) health
care entities and governing bodies and committees thereof which conduct
professional review
activities, (c) governmental and quasi-governmental administrative bodies, (d) boards of medical examiners and comparable bodies with
responsibility for licensing of physicians
or allied health professionals, and (e) other self-regulatory organizations.
The AAAAI believes
that its membership, the scientific community and the medical and allied health professions are best served by respecting the authority and effectiveness of such
mechanisms to speak
specifically to the wide range of ethical issues not specifically addressed in
this Code. However,
this code does not specifically provide procedures for referring ethical
matters outside its
jurisdiction to the appropriate regulatory bodies. Nonetheless,
it should be noted that this Code authorizes the AAAAI to invoke its
enforcement and
disciplinary procedures in connection with a wide range of violations and the
AAAAI reserves
the right to exercise such authority in the event that it determines that doing
so is in its best
interests or that of its members.
Moreover,
the AAAAI believes that this Code of Ethics must adapt as the AAAAI’s needs and those
of the medical and scientific communities which it serves changes. As
circumstances and needs
change, the AAAAI may determine that it should alter the scope of this Code.
For this reason,
the AAAAI is committed to revising this Code from time to time as circumstances warrant.
In this regard, the AAAAI welcomes comment and input from its membership. As used in
this Code of Ethics, the term "Member" means any Fellow or Member of
the AAAAI in any
class of membership, except as otherwise noted. The term "physician"
is used to refer to Members who are physicians.
I.
General
Principles of Medical Ethics
II.
These
General Principles of Ethics form the first part of this Code of Ethics. While
not enforceable rules as such, the General Principles of Ethics are aspirational and inspirational model standards of exemplary professional conduct for all Members.
They serve
as goals for which Members should constantly strive. The AAAAI
believes that it is wise to first restate it’s
Principles of Medical Ethics which represents
the basic rules of professional morality and honorable conduct under which all physicians,
regardless of specialty, should function. These principles are as follows:
1. A
physician shall be dedicated to providing competent medical service with compassion
and respect for human dignity and rights.
2. A
physician shall uphold the standards of professionalism, be honest in all professional interactions, and strive to report physicians deficient in character
or competence,
or engaging in fraud or deception, to appropriate entities.
3. A
physician shall respect the law and also recognize a responsibility to seek changes
in those requirements which are contrary to the best interests of the patient.
4. A
physician shall respect the rights of patients, of colleagues and of other
health professionals, and shall safeguard patient confidences in a manner consistent with pertinent
professional obligations and applicable law.
5. A
physician shall continue to study, apply and advance scientific knowledge, maintain
a commitment to medical education, make relevant information available
to patients, colleagues, and the public, obtain consultation, and use the
talents
of other health professionals when indicated.
6. A
physician shall, in the provision of appropriate patient care, except in emergencies, be free to choose whom to serve, with whom to associate and the environment in which to provide medical services.
7. A physician shall recognize a responsibility to participate in activities contributing to the improvement of the community
and the betterment of public health.
8. A
physician shall, while caring for a patient, regard responsibility to the
patient as paramount.
9. A
physician shall support access to medical care for all people.
II. Rules
and Policies.
The Rules
and Policies of Ethics set forth below form the second part of this Code of Ethics.
They are mandatory and specific standards of conduct for all members of the AAAAI in any class of membership. The Rules and Policies of Ethics are enforceable by the
AAAAI.
A. Rules
of Ethics.
1. Member
Conduct.
a.
Compliance with Applicable Rules. Members shall at all times comply
with stated rules, policies and other requirements of the AAAAI, including
without limitation, all provisions of its Constitution and Bylaws.
b.
Discipline by Other Bodies. Any:
1) censure or reprimand;
2) suspension or involuntary termination of a license or membership;
or 3) suspension or revocation of privileges; may,
in appropriate circumstances, be considered a violation of this
Code of Ethics and used as a basis for disciplinary action
hereunder,
such determination to be at the sole discretion of the Ethics/Conflict of Interest Committee (as defined below).
2.
Commercial Relationships. A Member’s actions for or on behalf of the AAAAI
shall not be affected by an economic interest in, commitment to, or
benefit from professionally related commercial enterprises.
3.
Relationships with the Press and Public Statements. No Member shall, when
dealing with the press or otherwise in making a public statement use the
imprimatur of the AAAAI in a manner which would reasonably give rise
to the impression that the Member is the official spokesperson of the AAAAI or
that the AAAAI has endorsed any product, service, person or
idea.
No Member may use the AAAAI name or logo in any manner without
the prior written consent of the AAAAI. The President of the AAAAI, or
his/her designee, is the official spokesperson of the AAAAI.
4. Disclosure
of Interests. The established policy of the AAAAI is to require
of its officers, directors, committee/division/interest section task force
chairpersons, senior staff and certain others appropriate disclosure
declaring
any relevant interest, directly or indirectly, with any outside organization, commercial or noncommercial, which, among other things, may:
a.
have significant economic transactions with the AAAAI;
b.
have objectives inconsistent with the purposes of the AAAAI; or
c.
market products or services for sale to AAAAI Members or patients
under their care.
For more
specific rules regarding the AAAAI’s Policy and
Procedures regarding
Disclosure of Interests, see Section II.B.-C., below.
B.
Disclosure of Interests Policy The AAAAI
requires disclosure of certain information from the following types of
individuals:
1. Leaders
(officers, Board members, JACI editors, Interest Section leaders, committee
chairs/members, Task Force Chairs, and senior staff); and
2. Faculty
(or continuing education activities); and
3.
Participants at business/committee meetings or other member forums, including
scientific meetings and conferences; and
4. Authors
of manuscripts submitted for possible publication in the Journal of Allergy
and Clinical Immunology (JACI) and other AAAAI publications including the AAAAI’s Internet web site.
This
Policy seeks to identify actual or potential conflicts of interest which might improperly
affect AAAAI activities. Specifically, this Policy seeks to cover the following
three types of possible conflicts of interest:
1.
Interests which may affect (or be affected by) significant economic transactions to which the AAAAI is or may be a direct party (i.e., ownership
by an AAAAI officer of a company from which the AAAAI makes
major purchases of goods or services).
2.
Interests which might cause a representative of the AAAAI to abuse an AAAAI
position in order to achieve objectives which are inconsistent with the
purposes of the AAAAI (i.e., a council or committee chair taking advantage
of such position to damage unfairly the commercial standing of a
company competing with a company in which the chair had a personal financial
interest).
3.
Interests which do not relate directly to an interest of the AAAAI as an organization but bear significantly on issues of importance to the AAAAI membership
and about which different components of the AAAAI membership
might hold widely differing views (i.e., interests associated with a
member being employed by a government agency, which interests might
affect that member’s position on an issue involving such agency). Underlying
this Policy is the principle that, in many cases, disclosure of all relevant
interests will of itself suffice to protect the integrity of the AAAAI and its interests.
In such cases, once such interests are fully disclosed the AAAAI and other
relevant parties will generally be able to evaluate and adjust for the possible influence
of the disclosed interests. It should
be noted that the purpose of this Policy is not to discourage all involvement by AAAAI members in outside activities which might produce actual
or potential conflicts with interests of the AAAAI or otherwise to intrude into
aspects of an individual’s professional or personal life which are, realistically, unlikely to have any significant bearing on AAAAI activities. In addition
to the specific types of interests that must be disclosed, other decisions about
what to disclose should be guided by common sense. One reasonable test is whether
a particular circumstance, interest or relationship, if made known to the full
membership of the AAAAI or to the general public, would be likely to cause embarrassment for the AAAAI and/or the individual involved or evoke suspicion about
the motives behind any AAAAI action.
C.
Procedures Regarding Disclosure of Interests.
1.
Disclosure Form
The Board
of Directors is responsible for determining what specific information is required on the official AAAAI Disclosure Form in accordance
with the Disclosure of Interests Policy and the Code of Ethics. From
time-to-time, the Board of Directors will review the Disclosure Form to
ensure that the information required remains current with accepted
medical practices. Disclosure can be through either written forms,
or via the Online Disclosure Management System, which stores the information electronically and is accessed through the AAAAI’s
Web site.
2.
Disclosure by Leaders
Disclosure
by Leaders must be made in writing through use of the Disclosure Form or via the Online Disclosure Management System. A completed
form must be returned prior to the commencement of a Leader’s term of office. Such disclosure must be updated whenever circumstances require or once per calendar year, whichever is sooner.
3.
Disclosure by Faculty
Disclosure
by Faculty must be made in writing through use of the Disclosure Form. A completed form must be returned prior to the beginning
of a Faculty member’s involvement in planning or, if a speaker, before
his/her first presentation at an AAAAI-sponsored educational activity.
Such disclosure must be updated whenever circumstances require or
once per calendar year, whichever is sooner.
4.
Disclosure by Participants
Disclosure
by Participants must be made verbally at the time a Participant begins
speaking at each business/committee meeting or other member forum
they attend. Participants are required to disclose their job title and employer,
and any other interest of theirs that would be judged by a majority
of their peers to be more than casual and/or likely to impact their ability
to exercise independent judgment in addressing the issue being discussed.
5.
Disclosure by Authors
The JACI
Editorial office will administer and require disclosure separately from
the Code of Ethics. Their unique concerns are best addressed through mechanisms
in place at the time of manuscript submission.
6.
Submitting Disclosure Forms
Disclosure
Forms will be submitted directly to the Executive Vice President
of the AAAAI or his or her designate in care of the AAAAI office.
The Executive Vice President or his or her designate will review all of the
Disclosure Forms submitted and inform the Ethics/Conflict of Interest
Committee and the Board of Directors of any disclosures which merit
attention. Disclosure Forms will be retained at the AAAAI headquarters office, where they will be available for review by members of the
Board of Directors. Each individual filing a Disclosure Form will also
be obligated to update them to include any change in facts or circumstances which might give rise to an actual or potential conflict of interest
as soon as practicable after such individual becomes aware of such change.
If no changes are necessary, each individual will review their disclosure
annually and indicate that they have reviewed the information for
accuracy.
7. Written
Notification
Written
notice of the official AAAAI’s Disclosure of
Interests Policy will be
provided to all participants of business/committee meetings, and educational programs planned and sponsored by the AAAAI.
8. Conduct
at Meetings
At the
beginning of each meeting, the chair (or designee who is leading the
meeting) will review the Disclosure of Interests Policy making specific reference
for the need for verbal disclosure and the requirement that each Participant
disclose their job title and employer, and any other interest of theirs
that would be judged by a majority of their peers to be more than
casual
and/or likely to impact their ability to exercise independent judgment
in addressing the issue being discussed. In the event that any time a
participant abstains from discussing or voting on a particular matter,
notice of their abstention shall be placed in the official record or minutes
of the proceedings.
9.
Authority and action beyond disclosure
Some
situations may require action beyond mere disclosure. In such cases, the
Ethics/Conflict of Interest Committee and the Board of Directors shall have
the authority to determine whether a particular affiliation requires a Member, in
addition to the abstention procedure described above, to take additional
action, such as resignation of his AAAAI position or divestiture of the
interest which gives rise to the conflict. For instance, a director may be
called upon to resign his position if he wished to be involved in an organization which has purposes which is inherently opposed to those of the
AAAAI (e.g., tobacco concerns). Additionally, if the conflict situation involves
a violation of this Code, the enforcement and disciplinary procedures
of the Code are available. However, this Policy imposes no special
enforcement rules or procedures for such situations in the event that
further action beyond these remedies is required. The basic authority and
procedures established by corporate law, the Bylaws of the AAAAI, and
the general procedures set forth in Section III.B., below, may be used to
deal with any substantial conflict of interest problems. For example, the disciplinary and enforcement procedures of Section III.B. can
be invoked to
discipline any member whose interest violates the AAAAI’s
Disclosure of
Interests Policy. As another example, interest section, committee and task
force chairs, all of whom serve subject to approval by the Board of Directors,
are subject to removal by the Board if a particular conflict of interest
is deemed sufficiently serious or if circumstances otherwise require.
As to the officers and directors themselves, they continue to be subject
to basic legal constraints arising out of the fiduciary nature of their relationships with the AAAAI, and in appropriate circumstances the Board of
Directors can deal with misconduct in office or court intervention can be
sought.
D. Policy
Regarding Gifts to Members from Industry.
The AAAAI
recognizes that some gifts given to Members from companies in the pharmaceutical, device and medical equipment industries serve an important beneficial
function. However, the AAAAI also recognizes that certain gifts from industry
to physicians, while reflecting customary practices of industry, may not be
consistent with accepted principles of medical ethics. In order to avoid the acceptance
of inappropriate gifts, Members should observe the following guidelines:
1. Any
gifts accepted by Members individually should primarily entail a benefit
to patients and should not be of substantial value. Accordingly, textbooks,
modest meals and other gifts are appropriate if they serve a genuine
educational function. Cash payments should not be accepted. The use of
drug samples for personal or family use is permissible as long as these
practices do not interfere with patient access to drug samples.
2.
Individual gifts are permissible as long as the gifts are related to the physician’s work (e.g., token items such as pens and notepads) or educational in nature (e.g. text books, and reprints of articles).
3. For
purposes of this Code of Ethics, a ‘conference’ or ‘meeting’ shall mean
any activity, held at an appropriate location, where a. the
gathering is primarily dedicated, in both time and effort, to promoting
objective scientific and educational activities and discourse
(one or more educational presentation(s) should be the highlight
of the gathering), and b. the
main incentive for bringing attendees together is to further their knowledge
on the topic(s) being presented. An
appropriate disclosure of financial support or conflict of interest should be
made.
4.
Subsidies to underwrite the costs of continuing medical education conferences or professional meetings can contribute to the improvement of patient
care and therefore are permissible. Since the giving of a subsidy directly
to a Member by a company’s sales representative may create a relationship which could influence the use of the company’s products, any subsidy
should be accepted by the conference’s sponsor who in turn can use
the money to reduce the conference’s registration fee. Payments to defray
the costs of a conference should not be accepted directly from the company
by the Members attending the conference.
5.
Subsidies from industry should not be accepted directly or indirectly to pay
for the costs of travel, lodging or other personal expenses of attending conferences or meetings, nor should subsidies be accepted to compensate for
the Member’s time. Subsidies for hospitality should not be accepted outside
of modest meals or social events held as a part of a conference or meeting.
It is appropriate for faculty at conferences or meetings to accept reasonable
honoraria and to accept reimbursement for reasonable travel, lodging
and meal expenses. It is also appropriate for consultants who provide
genuine services to receive reasonable compensation and to accept reimbursement for reasonable travel, lodging, and meal expenses. Token consulting
or advisory arrangements cannot be used to justify compensating Members for their time and their travel, lodging and other out-of-pocket expenses.
6.
Scholarship or other special funds to permit medical students, residents and
fellows to attend carefully selected educational conferences may be permissible as long as the selection of students, residents or fellows who will
receive the funds are named by the academic or training institution. Carefully
selected educational conferences are generally defined as the major
educational, scientific or policy-making meetings of national, regional,
or specialty medical associations.
7. No
gifts should be accepted if there are strings attached. For example, physicians
should not accept gifts if they are given in relation to the Member’s
prescribing practices. In addition, when companies underwrite medical
conferences or lectures other than their own, responsibility for and
control over the selection of content, faculty, educational methods and materials
should belong to the organizers of the conferences or lectures.
III.Administrative Procedures
Administrative
procedures form the third part of the Code of Ethics. These procedures provide
for the structure and operation of the Ethics/Conflict of Interest Committee
and they
set forth procedures to be followed by the Committee and by the Board of
Directors of the
AAAAI in handling inquiries or challenges raised under the Rules of Ethics. All Members
are required to comply with these procedures. Failure to cooperate with the Ethics/Conflict
of Interest Committee or Board of Directors in a proceeding on a challenge
may be considered by the Ethics/Conflict of Interest Committee and the Board of
Directors according to the same procedures and with the same sanctions as
failure to observe
the Rules of Ethics.
A.
Ethics/Conflict of Interest Committee and Ethics Panel.
1. The
Ethics/Conflict of Interest Committee. The Ethics/Conflict of Interest
Committee shall be appointed by the President-Elect, and approved
by the Board of Directors in accordance with the established Committee Guidelines and Procedures. The committee can include members
from any membership category, but must include at least five (5), but
not more than nine (9) Voting Fellows of the AAAAI who will serve
as the Ethics Panel as described below. The Immediate Past President
of the AAAAI shall be included as a member of the Ethics/Conflict of Interest Committee. In making such appointments, the President-Elect
shall, to the extent practicable, use his/her best efforts to assure
that the Ethics/Conflict of Interest Committee’s composition is balanced
as to relative age and experience and as to the emphasis of the appointees
upon practice, education, research or other endeavors within the
fields of allergy and/or immunology. In general, the Ethics/Conflict of Interest
Committee’s responsibility includes, in addition to the duties set forth
herein, educating members on ethical practices. Such educational venues
include, but not limited to, programs at the society’s annual meeting
and articles in the official AAAAI publications. The Ethics Panel. The Ethics Panel is a subsection of The Ethics Committee.
The Immediate Past President of the AAAAI shall be included as a
member of the Ethics Panel. The responsibility of the Ethics Panel will
be investigating each inquiry and challenge (as hereinafter defined) arising
under this Code of Ethics and recommending whether the Board of Directors
should make a determination with respect thereto, and recommending an appropriate sanction. Membership
on the Ethics/Conflict of Interest Committee may be terminated
by the Board of Directors for good cause. Vacancies on the Ethics/Conflict
of Interest Committee shall be filled by the Board of Directors.
Ethics/Conflict of Interest Committee members shall not receive
compensation for serving as such, but shall be reimbursed for reasonable
and necessary expenses incurred in the fulfillment of their duties.
The Ethics/Conflict of Interest Committee shall be responsible for:
a.
developing and implementing an educational program regarding the
Code of Ethics among Members;
b.
responding to each inquiry (as hereinafter defined) regarding a matter
arising under the Code of Ethics and, if appropriate recommending that the Board of Directors issue an advisory gopinion
interpreting the Code of Ethics with respect to such matter;
c.
reviewing and assessing this Code of Ethics periodically and recommending any amendments thereto to the Board of Directors. The
Ethics/Conflict of Interest Committee shall maintain a liaison with entities,
both public and private, which are interested or involved in medical
ethics, particularly as they relate to the fields of allergy, asthma and/or
immunology.
2. The
Chair of the Committee. Upon nomination by the President-Elect of the
AAAAI, the Board of Directors shall approve the appointment of one
(1) member of the Ethics/Conflict of Interest Committee as the Committee’s
Chair (the "Chair") to serve, at the will of the Board of Directors,
as the principal administrative officer responsible for the promulgation, interpretation and enforcement of this Code of Ethics. The Chair
shall be a Voting Fellow of the AAAAI and will also serve as the Chair of the Ethics Panel. The Chair shall be provided, upon the approval of the
Board of Directors, with staff, legal counsel and other resources necessary
to fulfill the responsibilities of fulfilling his or her duties hereunder.
The Chair shall preside at any hearing or other meeting held by the
Ethics/Conflict of Interest Committee under this Article III.
3. The
Vice Chair of the Committee. Upon nomination by the President-Elect of the
AAAAI, the Board of Directors shall approve the appointment of one
(1) member of the Ethics/Conflict of Interest Committee to serve as the
Committee’s Vice Chair. The Vice Chair shall be a Voting Fellow of the
AAAAI, serve as Vice Chair of the Ethics Panel and shall serve at the will
of the Board of Directors and act in the place of the Chair when the Chair is
unable to serve.
4.
Meetings of the Committee. Meetings of the Ethics/Conflict of Interest Committee
shall be called upon at least seven (7) days’ written notice to Committee members. Such notice shall include a copy of the agenda for the
meeting. A majority of all the appointed Committee members shall constitute
a quorum for the purpose of conducting business at the Committee meeting. Voting shall be by majority of those present at a meeting
(or by a majority of those submitting votes in a mail vote). Mail voting
without a meeting is permitted where all Committee members submit
mail votes or abstentions. Committee members shall not be permitted
to vote by proxy. Any member of the Committee having any financial
or other personal interest in any matter before the Committee shall
decline to participate in a determination of any such matter in accordance
with Section II.B., above.
5.
Indemnification and Insurance. The AAAAI shall indemnify and hold harmless
and defend the Board of Directors, all Ethics/Conflict of Interest Committee
(including Ethics Panel) members and AAAAI Officers, staff, employees
and agents against liability arising from Committee-related activities
to the extent provided by the Bylaws of the AAAAI or otherwise for
directors, officers, members, employees, staff and agents. The AAAAI shall
maintain insurance in amounts sufficient for this purpose.
B.
Inquiries and Challenges.
1.
Preliminary Review and Disposition. A submission involving this Code of
Ethics (a "submission") may consist of:
a. a
request for issuance by the Board of Directors of an advisory opinion
interpreting any provision of this Code of Ethics (an "inquiry"); or
b. a
request for a finding by the Board of Directors that a member has failed
to observe any provision of the Rules of Ethics under this Code of Ethics (a "challenge"). Submissions
may be considered without regard to their means or form of submission.
Submissions relating to information not in the public domain are
not considered unless they are submitted in writing and signed by their submitters.
Submissions are to be made by any AAAAI member. Upon preliminary review of a submission, the Chair may conclude, in the Chair’s
discretion, that the submission:
(1) contains insufficient information upon which to base an investigation;
(2) would be better suited for consideration by another body
(i.e., a
health care entity or governing body or committee thereof,
a governmental or quasi-governmental administrative body, a board of medical examiners or comparable
body, or another self-regulatory organization) which
conducts peer review activities and has jurisdiction over
such matter; or
3) is patently frivolous or inconsequential1.
1 A
submission is frivolous or inconsequential if, for instance, it does not:
i. present an issue of interpretation of the Rules of
Ethics adequate to justify bringing the submission before the Ethics/Conflict
of Interest Committee for investigation; or
ii. present an issue of the failure of a Member to observe the
Rules of Ethics adequate to justify bringing the submission before
the Committee In the
event of any such conclusion by the Chair, the submission shall be disposed
of by notice from the Chair to its submitter. Each such preliminary disposition by the Chair of a submission involving this Code of
Ethics shall be reported to the Ethics/Conflict of Interest Committee.
2.
Investigation. For each submission involving this Code of Ethics that the Chair
concludes is valid and actionable, the Ethics Panel as described in Section
III. A. 1., shall conduct an investigation into its
specific facts or circumstances to whatever extent is necessary in order to clarify, expand or
corroborate the information provided by the submitter. A Member who is the
subject of a challenge shall be informed in writing at the beginning of the
Committee’s investigation as to (i) the nature of the
challenge, (ii) the
obligation to cooperate fully in the Committee’s investigation of the challenge,
and (iii) the opportunity to request a hearing on the challenge before
the Ethics Panel. Investigations involving challenges shall be conducted
in confidence, with all written communications sealed and marked
"Personal and Confidential," and they shall be conducted objectively, without any indication of prejudgment. An investigation may be
directed toward any aspect of an inquiry or challenge which is relevant or
potentially relevant. The investigation may include one or more site visits
and informal interviews with the Member who is the subject of the challenge.
3.
Proceedings on Inquiries.
a. Hearing
on an Inquiry. In the course of an investigation involving
an inquiry, the Ethics Panel may conduct a hearing (which may be public or private at the Panel’s discretion) to receive
the views of those who are interested in, or may be affected by,
the issuance by the Board of Directors of any advisory opinion interpreting any provision of this Code of Ethics. Thirty (30) days’ prior
written notice of the hearing shall be given to Members and to
others who, in the opinion of the Ethics Panel, may be interested in, or
affected by, issuance of such advisory opinion. The notice may
include a tentative proposed advisory opinion. The hearing shall
be conducted by the Ethics Panel with any three (3) or more Panel members participating. The Chair of the Ethics Panel serves as the
Hearing Officer to preside at the hearing and assure that these
procedures set forth herein are followed. The Hearing Officer may
issue an appropriate ruling in the course of the hearing and may be
assisted by legal counsel. The Hearing Officer shall present at the
hearing the issues raised by the inquiry, the results of the investigation up to the time of the hearing, and any tentative proposed
Panel recommendation to the Board of Directors for an advisory
opinion. Information shall, if available, be offered through
witnesses, who may be assisted by legal counsel and shall be
subject to questioning by the Panel. Any information may be considered
which is relevant or potentially relevant. A transcript or audio
recording and an official record of such hearing shall be made.
Such official record of such hearing shall become part of the investigation of the inquiry.
b.
Recommendation on an Inquiry. Upon completion of an investigation involving an inquiry, the Ethics Panel may develop an
advisory opinion which shall be submitted to the Board of Directors for approval.
c.
Advisory Opinion. The Board of Directors may issue an advisory opinion
interpreting the Rules of Ethics:
1) upon the recommendation of the Ethics Panel arising from an
inquiry and following an investigation; or
2) upon the recommendation of the Ethics Panel arising from its
own initiative. A
representative of the Ethics Panel shall present to the Board of Directors,
for its review, the recommendations of the Ethics Panel and
its record of the investigation. Once issued by the Board of Directors,
the advisory opinion shall be promulgated by publication to the Members. Advisory opinions shall be compiled by the
Ethics Panel and such compilation shall be periodically made
available to the Members.
4.
Proceedings on Challenges.
a. Hearing
on a Challenge. In the course of an investigation involving
a challenge, the Ethics Panel shall conduct a private adjudicative hearing, if one is requested by the Member who is the subject
of the challenge, or at the Ethics Panel’s own initiative. The Member
who is the subject of the challenge shall be given at least
thirty (30) days’ prior written notice of his or her right to request
a hearing. If a hearing is requested, thirty (30) days’ prior written
notice of the date, time and location of the hearing shall be given
to the Member. The hearing shall be conducted by the Ethics Panel with
three (3) or more Ethics Panel members participating, which
will not include (a) the investigator, if any, and any other Ethics
Panel member who assisted substantially in the investigation of the challenge, (b) any Ethics Panel member whose professional activities are conducted at a location in the approximate area of that of the Member who is the subject of the challenge,
and (c) any Ethics Panel member who is in direct economic
competition with the Member involved. The Chair of the Ethics
Panel may be one of the three or more Ethics Panel members
conducting the hearing unless the individual is disqualified by reason of circumstances described in the preceding sentence.
Those Ethics Panel members participating in the hearing shall
elect from their number a Hearing Officer to preside at the hearing
and assure that the procedures set forth herein are followed.
The Hearing Officer may issue any appropriate procedural
or evidentiary rulings in the course of the hearing and may be
assisted by legal counsel. The Hearing Officer, or a
person or
persons designated by the Hearing Officer, shall summarize for the
Ethics Panel the results of the investigation up to the date of the hearing
which are believed to support a finding that the Member has
failed to observe the Rules of Ethics, and may make such other introductory factual remarks as the Hearing Officer deems appropriate. A person designated by the Ethics Panel shall present the
facts indicating that the Member has failed to observe the Rules of
Ethics, including documentary evidence and the testimony of witnesses.
Those witnesses shall be available in person or by telephone
for questioning by the members of the Ethics Panel and its
legal counsel and by the Member or the Member’s legal counsel or
other representative. The Member subject to the challenge may be
assisted at the hearing, at his or her sole cost and expense, by legal
counsel or other representative selected by the Member. The Member or
legal counsel or other representative may present documentary evidence and the testimony of witnesses in the Member’s defense. Those witnesses shall be available in person or by telephone
for questioning by the Member or legal counsel or other
representative and by the members of the Ethics Panel and its legal
counsel. Any information may be considered which is relevant
or potentially relevant. The Member may submit a written statement
at the close of the hearing. A transcript or audio recording
of the hearing shall be made. The hearing shall be closed to all
except the Panel, the Chair, the Member of the AAAAI who is the
subject of the challenge, their respective witnesses (when testifying
and at other times as determined by the Hearing Officer) and
counsel or, in the case of the Member, other representative, AAAAI staff and official recorder. The minutes of the hearing shall
become a part of the record of the investigation of the challenge.
b.
Recommendation on a Challenge. Upon completion of an investigation involving a challenge, the Ethics Panel shall recommend
whether the Board of Directors should make a determination that the Member who is the subject of the challenge has
failed to observe the Rules of Ethics. When the Ethics Panel recommends
a determination by the Board of Directors of nonobservance, the
Ethics Panel shall also recommend imposition by the Board
of Directors of an appropriate sanction. A copy of the recommendation and a statement of the basis for the recommendation shall be provided to the Member. If the Ethics Panel so
recommends, a proposed determination with a proposed sanction
shall be prepared and presented by a representative of the Panel to
the Board of Directors along with the record of the Ethics Panel’s investigation. If the Ethics Panel recommends against a determination of non-observance, the challenge shall be dismissed, with
notice to the Member who is the subject of the challenge and to the
submitter of the challenge, and a summary report shall be made
to the Board of Directors. In the sole discretion of the Ethics Panel and
with the written consent of the Member who was the subject
of the challenge, the Ethics Panel may recommend to the Board of
Directors that the fact of the dismissal of the challenge (and, in appropriate cases, the reasons for the dismissal) be publicized,
and the Board of Directors may, in its sole discretion, determine
the nature, extent and manner of such publicity.
c.
Determination of Non-Observance. The Board of Directors shall make
the determination whether a Member has failed to observe the
Rules of Ethics in this Code and shall impose an appropriate sanction
upon the recommendation of the Ethics Panel arising from a
challenge and following an investigation. The Board of Directors shall
review the recommendation of the Ethics Panel based upon the
record of the investigation. The Board of Directors may accept, reject
or modify the Ethics Panel’s recommendation, either with respect
to the determination of non-observance or with respect to the
sanction. If the Board of Directors makes a determination of non-observance, such determination and the imposition of a sanction
shall be promulgated by written notice to the affected Member and
to the submitter of the challenge, if the submitter agrees
in advance and in writing to maintain in confidence whatever
portion of the information is not made public by the Board of Directors. Additional publication shall occur only to the extent
provided in the sanctions themselves. If the Board of Directors
does not make a determination of non-observance, the challenge
shall be dismissed, with notice to the affected Member and to
the submitter of the challenge. d.
Sanctions. Any of the following sanctions may be imposed by the Board of
Directors upon a Member who the Board of Directors has determined
has failed to observe the Rules of Ethics, although the sanction
applied must reasonably relate to the nature and severity of the
non-observance, focusing upon reformation of the conduct of the
Member and deterrence of similar conduct by others:
1) reprimand the Member, with publication of the determination but not the Member’s name;
2) suspension of the Member from the AAAAI for a designated
period, with publication (at the discretion of the Board of
Directors) of the Member’s name; or
3) termination of the Member from the AAAAI, with publication of the determination and of the Member’s name.
In
addition to and not in limitation of the foregoing, in any case in which
the Board of Directors determines that a Member has failed to
observe the Rules of Ethics, the Board of Directors may impose the
further sanction that the Member shall not be entitled to